Vitaver & Associates, Inc. is committed to protecting the privacy of its candidates, employees and clients. We will endeavor to ensure information is collected, used and retained in accordance with the purposes as stated hereafter.

The Privacy Policy explains the management of your personally identifiable information collected in relation to our services.

1. General Information

There are three main types of groups we deal with:

• Candidates: people actively looking for work.
• Contractors: currently employed individuals that are payrolled through.
• Clients: businesses that require our services to supply them with recruitment

2. Definition of Personal Information

"Personal Information" is personally identifiable information, including but not limited to name, address, and date of birth, contact details, resume, qualifications, work history, skills and interests, professional references.

3. How Do We Collect Personal Information?

We collect personal information through fair and lawful means and personal information is subject to our privacy policies.
Information is collected from a wide variety of sources, which includes resumes posted in different resume databases, professional networks, and referrals.

• References are obtained through telephone conversations and written reference letters
• Candidate application forms are received from candidates by e-mail
• Client information is collected by our internal staff and volunteered by our clients in order to provide them with our services

4. Why we collect Personal Information?

• The very nature of our business means that we require a lot of personal information concerning individuals. Personal information is only collected in order to provide services through our divisions to our candidates, employees and clients and not for any other means.
• Only relevant information is collected, to fulfill the needs and requirements to facilitate the services we offer.

5. How is Personal Information used?

• Personal information is used only to provide services to our candidates, employees and clients. Personal information is never sold or passed on to outside organizations or individuals for purposes other than providing these services.
• Personal information and references regarding candidates is added to our database, and it is used to place candidates in positions at our client sites. This information may be used by any internal staff member and may be sent to clients interviewing potential candidates for positions.
• Other employee personal information, such as SSN, date of birth, etc is used in order to provide human resource services to our employees.
• Information regarding our clients is used only to provide services. We do not sell or share client information with any outside agency unless approval is granted by the client. Information is shared with an outside agency only if additional outsourcing services are required.

6. Who controls Personal Information?

• All internal staffs are responsible for collection of data as required to perform their duties. It is also the responsibility of all internal staff to protect the privacy of all candidates, employees and clients.
• Decisions on the collection, use, disclosure and retention of data are shared by the Management Team.
• The very nature of our business means that we require a lot of personal information concerning individuals. Personal information is only collected in order to provide services through our divisions to our candidates, employees and clients and not for any other means.
• Only relevant information is collected, to fulfill the needs and requirements to facilitate the services we offer.